An ACH transfer is an electronic, bank-to-bank money transfer processed through the Automated Clearing House (ACH) Network. The ACH network is a batch processing system that banks and other financial institutions use to aggregate these transactions for processing.

Reference - https://www.investopedia.com/ach-transfers-what-are-they-and-how-do-they-work-4590120

KEY TAKEAWAYS

  • An ACH transfer is an electronic, bank-to-bank money transfers processed through the Automated Clearing House Network.
  • A direct deposits is a transfer into an account, such as payroll, benefits, and tax refund deposits.
  • Direct payments involve money going out of an account, including bill payments.
  • You may be limited in the number of ACH transactions you can initiate.

What Is ACH?

The ACH Network, or Automated Clearing House network, is a system in which funds are electronically transferred from one party to another. ACH transfers allow for safe money transfers online, such as for direct deposits or bill paying.

What are ACH transfers?

ACH transfers are transfers of funds using the ACH Network to move money from an account at one financial institution to another. Examples of ACH transfers include getting your pay through direct deposit or paying your bills online through your bank accounts.

You can also use an ACH transfer to make single or recurring deposits into an individual retirement account (IRA), a taxable brokerage account, or a college savings account. Business owners can use an ACH transfer to pay vendors or receive payments from clients and customers.1

Automatic payments through the ACH system are increasing in popularity. Nacha reported that there were 7.8 billion payments in Q3 2023. That's an increase of 3% from the same quarter previous year.2

ACH transfers have many uses and can be more cost-efficient and user-friendly than writing checks or paying with a credit or debit card.

Types of ACH Transfers

ACH transfers can make life easier for both the sender and recipient. They allow you to send and receive money conveniently and securely without ever having to leave your home. The ACH Network processes two kinds of ACH transactions: direct deposits and direct payments.

ACH Direct Deposits

An ACH direct deposit is any kind of electronic transfer made from a business or government entity to a consumer. The kinds of payments that fit in this category include direct deposits of:3

With ACH direct deposits, you receive money. When you send one, you make an ACH direct payment.

ACH Direct Payments

Direct payments can be used by individuals, businesses, and other organizations to send money. For example, if you’re paying a bill online with your bank account, that’s an ACH direct payment. Social payment apps such as Venmo and Zelle also use the network when you send money to friends and family.

In an ACH direct-payment transaction, the person sending the money sees an ACH debit appear in their bank account. This debit shows to whom the money was paid and for what amount. The person or entity receiving the money registers it in their bank account as an ACH credit.

Benefits of an ACH Transfer

Using an ACH transfer to pay bills or make person-to-person payments offers several advantages, starting with convenience.

Paying your mortgage, utility bill, or another recurring monthly expense using an electronic ACH payment may be easier and less time-consuming than writing and mailing a check. In addition, an ACH payment can be more secure than other forms of payment.4

Sending and receiving ACH payments is usually quick. The settlement of a transaction, or the transfer of funds from one bank to another via the ACH Network, generally happens the next day after it is initiated. Nacha operating rules require that credits settle in one to two business days and debits settle the next business day.

ACH transfers are usually quick, often free, and can be more user-friendly than writing a check or paying a bill with a credit or debit card.

Another benefit is that an ACH transfer is often free, depending on where you bank and the type of transfer involved. For example, your bank may charge you nothing to move money from your checking account to an account at a different bank. And if it does charge a fee, it may be a nominal cost of just a few dollars.

ACH transfers are much more cost-efficient when compared to wire transfers, which can range between $25 to $75 for international outbound transfers. Wire transfers are known for their speed and are often used for same-day service, but they can sometimes take longer to complete.

With an international wire transfer, for instance, it may take several business days for the money to move from one account to another, then another few days for the transfer to clear.

Downsides to an ACH Transfer

ACH transfers are convenient, but not necessarily perfect. There are some potential drawbacks to keep in mind when using them to move money from one bank to another, send payments, or pay bills.

ACH transfer transaction limits

Many banks impose limits on how much money you can send via an ACH transfer. There may be per-transaction limits, daily limits, and monthly or weekly limits.

There might be one limit for bill payments and another for transfers to other banks. Or one type of ACH transaction may be unlimited but another may not. Banks can also impose limits on transfer destinations. For example, they may prohibit international transfers.

Penalty for frequent transfers from savings

Savings accounts are governed by Federal Reserve Regulation D, which may limit certain types of withdrawals/transfers to six per month. If you go over that limit with multiple ACH transfers from savings to another bank, you could be hit with an excess withdrawal penalty. And if frequent transfers from savings become routine, the bank may convert your savings account to a checking account.5

Timing matters for ACH transfers

When you send an ACH transfer, the time frame matters. That's because not every bank sends them for bank processing at the same time. There may be a cutoff time by which you need to get your transfer in to have it processed for the next business day.

Initiating an ACH transfer after the cutoff could result in a delay, which may be an issue if you’re trying to hit a due date for one of your bills to avoid a late fee. ACH takes an average of one to three business days to complete and is considered slow in the era of fintech and instant payments.

Same-day ACH processing is growing in order to solve the slow service of the standard ACH system. Same-day ACH volume rose by 15.5% in 2022 from 2021, with a total of 697.49 million payments made.2

Note

Money transfer apps typically don’t charge a fee to send money to friends and family. However, some may charge a processing fee of 3% when you pay with a credit card. Read the fine print.

Other Ways To Send Money Online

If you need a faster way to send money online, a social payment money transfer app can help. These apps allow you to send money to people using their email addresses or phone numbers. The money you send can come from your bank account, credit card, or an in-app balance.

There are, of course, traditional money transfer services, such as MoneyGram and Western Union. These services allow you to send money online and pay bills by setting up an account and linking it up to your credit or debit card. Keep in mind, though, that these companies often charge a fee.

The biggest advantage of these apps, aside from being easy to use, is the speed they can offer for transfers. Depending on which one you’re using, you may be able to complete a money transfer in just a few minutes. That gives them an edge over ACH transfers.

What Is Needed for an ACH Transfer?

The information needed to complete an ACH transfer includes the account holder's name, the routing number, the ABA number, the account number, and the value to be transferred.

What Is the Difference Between a Wire Transfer and an ACH?

Both wire transfers and ACH transactions are used to facilitate the movement of money. Wire transfers typically occur on the same day and cost more. ACH transfers usually take longer to complete. However, same-day ACH transfers are becoming more common. ACH is also for domestic transfers whereas international transfers are done by wire transfers.

The Bottom Line

ACH transfers can be a relatively hassle-free way to send money or receive it. Either way, make sure you understand your bank’s policies for ACH direct deposits and direct payments. Also, be vigilant for ACH transfer scams.

A common scam, for instance, involves someone sending you an email telling you that you’re owed money, and all you need to do to receive it is provide your bank account number and routing number. If something sounds too good to be true, itprobably is.

What is an ACH payment?

ACH stands for Automated Clearing House, a U.S. financial network used for electronic payments and money transfers. Also known as “direct payments,” ACH payments are a way to transfer money from one bank account to another without using paper checks, credit card networks, wire transfers, or cash.


ACH payment volume is steadily growing. The ACH network processed more than 25 billion electronic payments in 2016, totaling $43 trillion, an increase of more than five percent over 2015.


As a consumer, it’s likely you’re already familiar with ACH payments, even though you might not be aware of the jargon. If you pay your bills electronically (instead of writing a check or entering a credit card number) or receive direct deposit from your employer, the ACH network is probably at work.


For businesses, ACH payments are a popular alternative to paper check and credit card payments. Because they’re electronic, ACH payments are faster and more reliable than checks, thereby helping to automate and streamline accounting. Generally, it also costs less to process an ACH transfer than a credit card payment or wire transfer. If you’re a business that accepts recurring payments, the savings can be significant.


Quick ACH fact sheet:

Applicable accounts Checking and savings accounts only

Areas of operation United States and Puerto Rico

Governing body NACHA (The Electronic Payments Association)

Typical processing times Fund become available within about three to five business days

What’s the difference between ACH payments, wire transfers, and EFT payments?

While ACH payments and wire transfers are both ways to move money between two accounts, there are a number of differences between them. Wire transfers are processed in real time, as opposed to ACH payments, which are processed in batches three times a day. As a result, wire transfer funds are guaranteed to arrive on the same day, while ACH funds can take several days to process. Wire transfers are also more expensive than ACH payments. While some banks don’t charge for wires, in some cases, they can cost customers up to $60.


EFT payments (EFT stands for electronic funds transfer) can be used interchangeably with ACH payments. They both describe the same payments mechanism.


:-: ACH Payments (also called EFT) Wire Payments

Pros Cost: ACH payments tend to be cheaper than wire transfers Speed: faster since they do not use a “batch” process

Cons Speed: ACH payments can take several days to process Cost: relatively expensive

 


Examples of ACH payments

There are two types of ACH payments. ACH debit transactions involve money being “pulled” from your account. ACH credit transactions let you “push” money to different banks (either your own or to others). Here are two examples of how they function in the wild.


Direct deposit payroll

Many companies offer direct deposit payroll. They use ACH credit transactions to push money to their employees’ bank accounts at designated pay periods. (Employees need to provide a voided check or a checking account and routing number to set this up).



Payroll, tax filings, and employee benefits — all in one place

Payroll, tax filings, and employee benefits — all in one place

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Recurring bill payments

Consumers who pay a business (say, their insurance provider or mortgage lender) at certain intervals may choose to sign up for recurring payments. That gives the business the ability to initiate ACH debit transactions at each billing cycle, pulling the amount owed directly from the customer’s account.


How ACH payments work

Aside from the Automated Clearing House network (which connects all the banks in the United States), there are three other players involved in ACH payments:


The Originating Depository Financial Institution (ODFI) is the banking institution that initiates the transaction.

The Receiving Depository Financial Institution (RDFI) is the banking institution that receives the ACH request.

The National Automated Clearing House Association (NACHA) is the nonpartisan governmental entity responsible for overseeing and regulating the ACH network.

 


So how do ACH payments work?


Let’s take your automated monthly phone bill payments as an example. When you sign up for autopay with your phone company, you provide your checking account information (routing and account number) and sign a recurring payment authorization.


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Then, when you hit your billing cycle, your phone company’s bank (the ODFI) sends a request to your bank (the RDFI) to transfer the money owed. The two banks then communicate to ensure that there are enough funds in your bank account to process the transaction.


If you have sufficient funds, the transaction is processed and the money is routed to your phone company’s bank account.


What are typical ACH payment processing times?

ACH payments typically take several business days (the days on which banks are open) to go through. The ACH network processes payments in batches (as opposed to wire transfers, which are processed in real time).


Per the guidelines set forth by NACHA, financial institutions can choose to have ACH credits processed and delivered either within a business day or in one to two days. ACH debit transactions, on the other hand, must be processed by the next business day.


After receiving the transfer, the other bank might also detain the transferred funds for a holding period. All in all, you’re looking at an average three- to five-day processing time for ACH payments.


However, a new rule by NACHA (which went into effect in September 2016) requires that the ACH process debits three times a day instead of just one. The changes (which are occurring in phases) will make possible widespread use of same-day ACH payments by March 2018.


How much do ACH payments cost to process?

ACH payments are typically more affordable for businesses to process than credit cards. Your merchant account provider (or whatever entity you’re using to process ACH payments) sets the prices.


Some ACH processors charge a flat rate, which typically ranges from $0.25 to $0.75 per transaction. Others charge a flat percentage fee, ranging from 0.5 percent to one percent per transaction. Providers may also charge an additional monthly fee for ACH payments, which can vary. Square uses ACH payments for deposits, and there’s no fee associated with that for Square merchants.


Why are some ACH payments rejected?

If an ACH payment is rejected, your bank (OFDI) will provide a reject code that explains what happened. These reject codes are important for providing the right information to your customers as to why their payment didn’t go through. Here are the four most common reject codes:


R01 Insufficient funds: This means the customer didn’t have enough money in their account to cover the amount of the debit entry. When you get this code, you’re probably going to have to rerun the transaction after the customer transfers more money into their account or provides a different payment method.

R02 Bank account closed: This happens when a customer had a previously active account that they closed. It’s likely they forgot to notify you of the change. They have to provide you with a new bank account to process the transaction.

R03 No bank account/unable to locate account: This code is triggered when some combination of the data given (the account number and name on the account) doesn’t match the bank’s records or a nonexistent account number was entered. The customer needs to check and provide their banking details again.

R29 reject: If a bank doesn’t allow a business to withdraw funds from a particular bank account, you’ll get this reject code. In this case, the customer needs to provide their bank with your ACH Originator ID to enable ACH withdrawals by your business. Then you need to rerun the transaction.


Are there any penalty fees with ACH payments?

Unfortunately, rejected ACH payments could land your business a penalty fee. So if you get a reject code, it’s important to quickly correct the issue to avoid incurring additional fees on each recurring billing cycle. To avoid the hassle of untangling ACH rejects, it may be worth only accepting ACH payments from trusted customers.


ACH security

Although the ACH network is managed by the federal government and NACHA, ACH payments don’t have to follow the same PCI-compliance guidelines required for credit card processing.


However, NACHA requires that all parties involved in ACH transactions (including businesses initiating the payments and third-party processors) implement processes, procedures, and controls to protect sensitive data. Their rules also stipulate that the transmission of any banking information (like a customer’s account and routing number) be encrypted using “commercially reasonable” technology.


That means you can’t send or receive bank information via unencrypted email or insecure web forms. Make sure that if you use a third party for ACH payment processing, it has implemented systems with state-of-the-art encryption methods.


Under the NACHA rules, originators of ACH payments must also take “commercially reasonable” steps to ensure the validity of customer identity and routing numbers, and to identify possible fraudulent activity. Most third-party ACH processors should have these capabilities, but make sure to check before you sign on with anyone. It’s also worth working with an IT or security professional to ensure your business is processing ACH payments safely.


The benefits of ACH payment processing

There are a number of reasons why ACH payments are becoming an increasingly attractive option for businesses.


Lower processing costs

ACH payments typically have the lowest processing fees of any type of payment. If you use a provider with a flat rate, processing ACH payments will cost your business way less out of pocket than processing credit cards.


Fewer declines due to expiration

Checking accounts don’t have things that “expire” like credit and debit cards. So you deal with far fewer declines when processing ACH payments.


More convenient for you

No more paper invoices, paper checks, and time-consuming trips to the bank.

More convenient for your customers

Providing different payment options makes for a better customer experience. With ACH payments, customers don’t have to search for their checkbook every month. They can just “set it and forget it” by signing up for recurring billing.

The drawbacks of ACH payment processing

ACH payment processing is affordable and convenient, but there are some limitations.


Speed

ACH payments can take several days to process — typically between three to five business days.

Caps

There can be daily and monthly caps on how much money you can move. The Same Day ACH per transfer limit is set at a maximum amount of $25,000.

Cutoff times

After a certain time of day, a transfer won’t be processed until the next day (or Monday, if it’s before a weekend).

U.S.-only

It’s likely your bank doesn’t allow ACH transfers to and from international bank accounts.

How to accept ACH payments at your small business

Small businesses aren’t set up by NACHA to be the ODFI or the RDFI in an ACH transaction. But you can use a bank or payments processor that is set up to run ACH payments.

Square leverages ACH to deposit the funds you process through Square into your linked bank account as quickly as possible. ACH transfers are batched and deposited on a set cadence. (We also use ACH payment processing to pay employees through Square Payroll and to deposit funds into sellers’ accounts through Square Loans.)

Square ACH deposits are available as soon as the next business day. If your close of day is set to 5 p.m. PT (the default) or earlier, your funds will arrive in your bank account by the next business day. If your close of day is set after 5 p.m. PT, your funds will arrive in your bank account within two business days. Learn more about tracking your deposits.

Want to get paid faster? Try Instant Transfer

If next-business-day deposits aren’t quick enough for you, Square offers another option: Instant Transfer. Instant Transfers allows you to move money to your bank account right away. You can instantly send up to $10,000* per transfer, 24 hours a day, 7 days a week, for a fee of 1.75% of the transfer amount.


If you have a Square Checking account, your account includes account and routing numbers for inbound and outbound transfers. You can use use your account and routing numbers to allow third parties to debit your Square Balance via ACH at no additional cost to complete payments for bills or expenses. In addition to this, you can also deposit funds into your Square Balance via ACH.


Reference - https://squareup.com/us/en/the-bottom-line/managing-your-finances/ach-payments